BEGINNER'S GUIDE TO USING THE MYINVOIS PORTAL FOR E-INVOICING WITH LHDN

In a bid to digitalize and modernize Malaysia’s tax infrastructure, the Inland Revenue Board of Malaysia (LHDN) is introducing a nationwide e-Invoicing initiative. At the heart of this effort is the MyInvois portal, a centralised e-Invoice portal designed to support businesses of all sizes in complying with real-time tax reporting requirements.

Whether you’re a freelancer, gig worker, hawker stall owner, or small business entrepreneur, understanding how to navigate the Malaysia’s MyInvois portal is crucial to keeping your business operations compliant and future-ready.

What Is MyInvois and Why Is It Being Introduced?

MyInvois is part of LHDN’s strategic roadmap to increase transparency, reduce tax evasion, and modernize the way transactions are recorded and reported. By mandating the digital submission of invoices through a secure e-Invoice portal, LHDN can monitor business-to-business (B2B) and business-to-consumer (B2C) transactions in real-time.

The initiative aligns with global trends, where tax authorities are increasingly adopting e-Invoice portals to monitor and regulate transactions more effectively. In Malaysia, this transformation will be rolled out in phases, and businesses are encouraged to get onboard early to avoid last-minute complications.

The MyInvois portal is a web-based platform built to manage the full lifecycle of electronic invoices — from issuance and validation to cancellation, archiving, and reporting. All activities carried out on the platform are tracked and traceable by LHDN, ensuring compliance with Malaysia’s tax laws.

Once logged into the MyInvois portal, users will find features such as:

• E-Invoice creation for B2B and B2C transactions
• Real-time invoice validation and approval
• Searchable invoice history for audit and reconciliation
• Secure third-party software integration
• Access to resources such as the MyInvois guideline and FAQs

This streamlined process reduces paperwork, increases efficiency, and ensures all invoices are standardized and centrally stored.

Who Needs to Use It and Key Deadlines

The implementation of the MyInvois portal will be rolled out in phases and will eventually apply to all businesses operating in Malaysia. This includes:

• Gig workers (e.g., ride-hailing drivers, freelance writers, influencers)
• Micro-business owners (e.g., home bakers, small online shops)
• Start-ups (particularly in e-commerce and tech)
• Hawkers and small traders (e.g., food stall owners and vendors)

The e-Invoicing implementation will be phased in gradually based on annual turnover. Here’s a quick look at the rollout timeline according to MyInvois portal LHDN:

• 1 August 2024: For businesses with an annual turnover of RM100 million and above.
• 1 January 2025: Mandatory for businesses with an annual turnover between RM25 million and RM100 million.
• 1 July 2025: For businesses with an annual turnover of RM5 million and RM25 million.
• 1 January 2026: Mandatory for businesses with an annual turnover between RM1 million and RM5 million.
• 1 July 2026: For those with an annual turnover between RM500,000 and RM1 million.
• Exempted: Businesses with an annual turnover below RM500,000 are currently exempted from mandatory e-Invoicing implementation.

Step-by-Step: How to Register on the MyInvois Portal

Understanding how to register MyInvois portal is the first step in becoming e-Invoice ready. Below is a simplified process for individuals and businesses:

For Individuals and Sole Proprietors:

• Visit the official myinvois portal at http://myinvois.hasil.gov.my/
• Click “Register” and select your business category.
• Provide your NRIC, business registration number, and contact details.
• Create a secure user ID and password.
• Submit the registration form and wait for a verification email.
• Once verified, log in using the MyInvois portal login credentials.

For Companies:

• Navigate to the e-Invoice portal registration page.
• Select “Company” as your business type.
• Fill in company details such as SSM number, authorized representative name, email, and contact number.
• Upload supporting documents (e.g., company registration form).
• Submit and await confirmation from LHDN.

Tip: Always double-check your information and avoid using expired documents or mismatched email addresses.

To help you further, the MyInvois portal user guide provides visual references and common troubleshooting solutions.

Navigating the Portal After Login

After successfully completing your MyInvois portal login, you’ll land on your business dashboard. From here, users can:

• Generate and submit invoices to customers or clients
• Access a live feed of submitted invoices and their status
• Update business profile and user settings
• Download reports for reconciliation or audit purposes
• Request support through the helpdesk section

The interface is beginner-friendly, even for non-tech-savvy users. Use the search function to track invoice numbers or dates, and export transaction data when needed.

Tips for First-Time Users

Getting started with the MyInvois portal might seem challenging, especially for those unfamiliar with digital tools. Here are a few tips to help ease the transition:

• Bookmark the MyInvois portal login page to avoid phishing attempts.
• Read the MyInvois guideline thoroughly before issuing your first invoice.
• Avoid common errors such as incorrect tax codes or recipient information.
• Stay updated by subscribing to official LHDN newsletters or social media.

What Is Intermediary in MyInvois Portal?

If you’re a small business owner with limited technical skills or resources, appointing an intermediary is a smart move. But what is intermediary in MyInvois portal?

An intermediary is a third-party provider authorised by LHDN to manage your e-Invoicing operations on your behalf. They offer seamless integration between your business and the e-Invoice portal, ensuring compliance and reducing your workload.

Quickin is one such trusted intermediary. By partnering with Quickin, you can automate your invoicing and ensure your data is submitted correctly and on time, all without manually dealing with the MyInvois interface every day.

This means less stress for you, and more time to grow your business:

• Focus on business operations while they handle compliance
• Automate invoice generation from your POS or sales system
• Reduce manual errors and streamline workflows
• Gain access to analytics and insights to track your financial health

In a Nutshell

The rollout of the MyInvois portal is a significant milestone in Malaysia’s journey toward a smarter, more efficient tax ecosystem. Regardless of whether you’re a food stall vendor or the founder of a new tech start-up, taking the time to learn how to register MyInvois portal for company or individual use is essential.

By following the MyInvois guideline, avoiding common mistakes, and possibly working with a reliable partner like Quickin, you can navigate the MyInvois ecosystem with ease. Whether you prefer full hands-on support or simply need help setting things up, there’s a solution for you.

Ready to simplify your e-Invoicing journey? Sign up with Quickin for easy software integration, and get a free 14 days trial to help you understand every step of the e-Invoicing process.

Frequently Asked Questions (FAQs):

1. What is MyInvois portal?

   The MyInvois portal is a web-based platform by LHDN for issuing, validating, and managing e-Invoices in real-time, helping businesses stay tax-compliant and transparent.

2. How do I register my company on the MyInvois portal?

   Go to myinvois.hasil.gov.my, click Register, choose Company, fill in the details, upload documents, and submit.

3. How do I login to MyInvois portal?

   Visit the portal, click Login, and enter your user ID and password.

4. What documents are required to register on the MyInvois portal?

   • Business registration documents (e.g., SSM certificate)
   • Identification details of the authorised representative (e.g., NRIC or passport)
   • Valid email address and contact number
   • Any additional supporting documents requested during registration

5. What is the difference between registering on the MyInvois portal and the e-Invoice portal?

   There is no difference, both terms refer to the same platform. “MyInvois portal” is the official name for Malaysia’s e-Invoice system developed by LHDN. You only need to register once via the MyInvois portal to access e-Invoicing features.